Terms and Conditions of Use

The Organizer interested in organizing a conference, event or seminar at the EF premises should be aware that:

1. The EF offers its premises together with its equipment: auditorium, Conference hall, meeting room, 1st-floor and 2nd-floor peristyles, ceremonies and receptions hall and the New Digital Planetarium (exclusively for viewing its set programme). All the aforementioned spaces are exclusively owned, possessed and controlled by the EF.
2. Communication and monitoring of preparation work with the Organizer is undertaken by a specific person selected from the competent work group of the Conferences and Events division of the EF.
3. In the spaces and venues available for seminars, events and conferences, only EF equipment may be used. In the exceptional event that the Organizer supplements with his/her own auxiliary equipment, the Organizer himself/herself bears the responsibility for the operation and proper functioning of this equipment.
4. The Eugenides Foundation provides interpreters’ cabins and translation receivers. For the use of translation receivers by the Organizer’s event participants, the Organizer bears full responsibility for their proper use and must post the terms of use for these receivers at the conference secretariat. In the event of loss of translation receivers during the conference, the Organizer will be required to compensate the Eugenides Foundation for its loss and pay twenty euros (€20) per receiver.
5. The EF technical staff are solely responsible for providing technical assistance in all conference areas.
6. Any party interested in holding a conference, event or seminar on the EF premises must submit, for approval by the Foundation, its proposed configuration of the exhibition area (design of booths, stands and exhibits).
7. In case the seminar, event or conference is cancelled more than two months prior to the date set for the event, the Organizer will pay 15% of the total amount charged. In the event that the conference cancellation takes place less than two months but more than 15 days from the date of the event, the Organizer will be charged 30% of the total amount. If cancellation occurs less than a fortnight prior to the set date, the Organizer will be charged an amount equal to whatever payments he/she has made so far.
8. The Organizer is required to inform and agree with the EF the content of the exhibits or shows presented in the EF premises. The aforementioned EF consent does not imply acceptance or recognition of the content of any presentations, performances, exhibitions or other activities the Organizer displays. The EF reserves the right to remove exhibits or stop any performances immediately.
9. The EF reserves the right to refuse hosting and exhibiting any exhibits or objects and the projection of any performances that violate moral standards or are inconsistent with the EF’s character. The content of the presentations of conferences, events or seminars, as well as the profile of any sponsors, should be consistent with the prestige, character and traditions of the EF. Organizers are not allowed to promote positively any issues relating to: the use of weapons or any warmongering topics, alcohol consumption, tobacco products, war games and pornographic material. The EF reserves the right to refuse the hosting and showing of exhibits or objects and the projection of performances that violate moral principles or are inconsistent with the EF’s character.
10. The Organizer is forbidden from selling any kind of item or merchandise on the EF’s premises. In the exceptional case of any such sale within the rented premises, the Organizer solely bears the full responsibility to keep records and provide all tax documents required by law. In the event of non-observance of this condition, the Organizer will bear the sole and exclusive responsibility towards any person or authority, the EF being free of any liability.
11. The Organizer is responsible for secretarial support for his/her event, transportation of his/her conference equipment and materials, search and hire of translators or interpreters and operation of the cloakroom, as well as for any of his/her partners and subcontractors involved in the preparation and running of the seminar, event or conference.
12. Overruns or delays during the course of the conference beyond stipulated times are not allowed. If any activity exceeds the agreed time by more than 20 minutes, the EF will ask the Organizer to vacate the conference space. In any event, the Foundation reserves its legal rights.
13. The EF will not be liable for any degradation or damage caused to the Organizer or third-party visitors due to force majeure events (e.g. earthquake, fire, terrorist attack), as well as for any emergency or planned interruption in public utilities (electricity, water, etc.), telephone and Internet services during the days of the event. With respect to electricity power in particular, note that the EF provides a power generator that is automatically switched on in the event of a power cut by the electricity company. The generator will provide power until such failure is overcome or for as long as the generator is able to operate.
14. The Organizer is liable for compensation both towards the EF as well as any third-party visitors or EF staff for damages caused due to the fault of the Organizer or his/her associates. The EF has the right to redirect to the Organizer any claims or compensation it would be required to pay due to his/her actions.
15. It is prohibited for the Organizer to grant any third-party concession to use the premises and the accompanying equipment and to change the use of the premises from what was originally agreed.
16. During the seminar, event or conference, the Organizer is required to maintain the conceded venue and reception area clean and orderly. In any event, the Organizer is responsible for any degradation, damage or loss that may be incurred to either the premises or equipment during the seminar, event or conference.
17. Upon completion of the seminar, event or conference, the Organizer must return the use of the premises and equipment to the EF in the same excellent condition in which he/she received it. Otherwise the Organizer is liable for any damage to the EF caused from delivery of the conceded premises and equipment in improper condition.
18. The EF’s spaces are accessible and friendly to people with mobility impairment and the disabled. Inside and outside the building complex, lifts, wheelchairs and specially designed access toilets are provided (accessibility chain). Guide dogs for the blind are welcome.
19. Smoking is forbidden throughout the EF building complex.